Dashboard
FF&E project control · one current view
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Procurement progress
Share of active item lines that have completed each stage of the pipeline. Click a stage to see what is stuck there.Cost by room type
budget / key vs forecast / keyCost by category
forecast · share of projectWhat needs your attention
Every open exception, grouped the way you want to work it. Click a row for the item.Accountability scoreboard
Open exceptions routed to the person who owns the category. Click a person to filter the tracker.Budget · Committed · Forecast · Variance
Project → Room type / area → Category → Item. Click a row to expand. Committed = PO + approved change orders. Forecast = committed + pending change orders, or the best comparable quote where no PO exists yet.Why the forecast moved
Largest drivers of variance, explained from the data: change orders, POs above budget, quotations above budget, VE savings.Vendor totals
Original quoted total in the vendor's currency, then the like-for-like USD total. A low quote with EXW terms often stops being low here.Vendor scorecards
On-time record from prior HPL projects, deviation rate from the spec-vs-quote review, share of this project's committed value.Value engineering
Original specification vs proposed alternative, the saving, and the design-intent verdict. The system explains; the designer and Catherine approve.Change orders
Every change to a PO, with its reason and approval. Pending change orders sit in the forecast, not in committed.Delivery risk
PO date + production lead time + shipping vs the date the item is needed on site for the opening. Days late are computed, not reported by the vendor.Currency exposure
uncommitted forecast by quote currencyVendor concentration
share of committed valueQuotations expiring within 30 days
Prices lapse before the PO is placed more often than anyone notices. These need a reconfirmation email this week.Cost per key
This project's forecast FF&E cost per key and per m² by room type, next to HPL's prior projects. Same basis: FF&E only, excluding freight, duties and tax.Reference projects
Who owns what
Exceptions route by category to a named buyer; change orders to the procurement lead. Click a person to see their items in the tracker.How project control works
The workflow engine owns status, dates, responsibility and history. AI reads documents; rules decide what to show.1 · Inputs
Documents & data
Designer specs, quantity matrix, quotations and revisions, approved budget, POs, change orders, VE proposals, shop-drawing and sample approvals.
2 · AI reads
One item structure
Every document lands on the same item record: Project → Area → Room type → Category → Item → Vendor → PO. Transcription only.
3 · Rules run
Status, cost, risk
Milestone status, budget / committed / forecast / variance, normalised quotes, delivery projection, FX exposure. Deterministic.
4 · One view
Dashboard + exceptions
Drill from any number to the items and documents behind it. Only exceptions ask for attention.
5 · People decide
Approve · VE · PO
Commercial and design approvals stay with the team. Every decision is logged against the item and the person.
Extras beyond the brief, and why they pay
- Delivery risk from arithmetic. PO date + lead time + shipping vs required-on-site. Catches the late PO months before the vendor admits it.
- Quotation expiry watch. Lapsed prices are the most common cause of a re-quote at a higher number.
- Currency exposure. Uncommitted EUR and SGD forecast is shown so the CFO can hedge or accelerate POs.
- Vendor scorecards. On-time and deviation history feed the next tender, not just this one.
- Cost per key benchmarks. Every project adds to the library; the next budget starts from evidence.
- Accountability. Exceptions carry a name. The scoreboard is who has what open, in dollars.